What to Track in Your Superbuy Spreadsheet
Published: May 2026 | Reading time: 8 minutes
The difference between a useful spreadsheet and a cluttered one is knowing what to track. Too few fields, and you miss important details. Too many, and maintaining the sheet becomes a chore. The sweet spot is a focused set of fields that captures everything you need without overwhelming you.
This guide breaks down every field worth tracking in your superbuy spreadsheet. We categorize them by priority: essential, recommended, and optional. Start with the essentials, add recommended fields as you get comfortable, and only include optional fields if they solve a real problem for you.
The Complete Field Checklist
| Field | Priority | Why It Matters |
|---|---|---|
| Order ID | Essential | Unique identifier for every transaction |
| Product Name | Essential | Clear description for quick searching |
| Seller / Store | Essential | Know who you bought from |
| Category | Essential | Group by type for spending analysis |
| Item Price | Essential | Base cost of the product |
| Domestic Shipping | Essential | Cost from seller to warehouse |
| International Shipping | Essential | Cost from warehouse to you |
| Total Cost | Essential | Sum of all costs for budget tracking |
| Status | Essential | Ordered, Shipped, In Transit, Delivered |
| Order Date | Essential | Track timeline and aging |
| Ship Date | Recommended | When it left the warehouse |
| Tracking Number | Recommended | Check delivery progress |
| Delivery Date | Recommended | Confirm receipt and close the loop |
| Weight | Optional | Compare shipping efficiency |
| Product URL | Optional | Quick reorder or reference |
| Notes | Optional | Special requests, sizing, or issues |
Essential Fields: The Non-Negotiables
These ten fields form the backbone of any tracking system. Without them, you cannot answer basic questions like "How much did I spend?" or "Where is my order?".
Order ID is your anchor. Every system, from your agent to your payment provider, uses this number. Product Name and Seller make searching possible. Category lets you group by type. The three cost fields (Item Price, Domestic Shipping, International Shipping) combine into Total Cost, which feeds your budget dashboard.
Status is the most frequently updated field. A simple dropdown with Ordered, Shipped, In Transit, and Delivered covers most workflows. Order Date starts the timeline clock, letting you calculate days open and identify stale orders.
Recommended Fields: Level Up Your Tracking
Once you have the essentials locked down, add Ship Date, Tracking Number, and Delivery Date. These three fields close the tracking loop. You know when it shipped, how to check progress, and when it arrived.
Tracking Number is especially useful when you use multiple carriers. Paste the number directly into the carrier website or a universal tracker like 17track. No more digging through emails to find it.
Optional Fields: For Advanced Users
- Weight - Compare shipping costs per kilogram across carriers
- Product URL - Reorder the same item or share with friends
- Notes - Size, color, special requests, or issues encountered
- Image - Visual reference for bulk buyers with many similar items
Get our pre-configured field template
All these fields are already set up with dropdowns, formulas, and formatting. Download and start tracking in minutes.
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